How can multiple freelancers gain access to collaborate on a full CMS site in Webflow?
TL;DR
- Upgrade to a Team-based Workspace plan that supports multiple users and assign each freelancer a role based on their responsibilities.
- Invite freelancers via Workspace settings, then grant site-level design or editor access; ensure the site has a CMS or higher plan for full functionality.
To allow multiple freelancers to collaborate on a full CMS site in Webflow, you’ll need the appropriate Workspace plan and assign each freelancer specific roles.
1. Understand Webflow Workspace Roles
- Webflow uses "Workspaces" to manage team collaboration.
- You need a Team or higher Workspace plan to invite multiple collaborators with site editing or design permissions.
- Each person added to your Workspace counts as a "seat" which can impact your billing.
2. Upgrade to a Team-Based Workspace (if needed)
- Go to Account Settings > Workspace.
- Choose a Core, Growth, or Enterprise Workspace plan depending on how many freelancers will collaborate and their level of access.
- The Core plan supports basic collaboration, while Growth offers advanced roles and permissions.
3. Invite Freelancers to the Workspace
- Go to Workspace > Members.
- Click Invite, then enter the freelancer's email.
- Assign the appropriate role:
- Full Designer: Can access Webflow Designer and CMS.
- Can Edit Site Settings: For more control like SEO, Fonts, Backups.
- Can Design Only vs Can Design & Publish: Use based on trust level.
4. Grant Site-Level Permissions
- After inviting a freelancer to your Workspace, go to the specific Site > Share.
- Select the user and provide Design access or Editor access as needed.
- Design access allows full use of the visual designer and CMS schema.
- Editor access restricts to CMS entry and basic on-page editing.
5. Ensure Proper Plan for CMS Collaboration
- Your site must be on a CMS Site Plan or higher (CMS or Business) for full content management features.
- Without this, CMS Collections and Editor features may be restricted even with the right user roles.
Summary
To let multiple freelancers collaborate on a Webflow CMS site, set up a Workspace plan that supports multiple seats, invite them with appropriate roles, and use site-level permissions to control their access. Ensure your Site Plan supports CMS to unlock full collaboration capability.