Is it a bug if I receive an alert stating "You've created all the items allowed by your Webflow CMS Hosting plan" when my website only has 104 entries, which is significantly below the allowed limit of 2,000 items in the CMS?
TL;DR
- Check all CMS collections, including drafts, archived, and staged items, as the total count across all states counts toward the 2,000 limit.
- Review the CMS usage meter in Project Settings → Hosting tab and empty any trashed items.
- Remove unused collections and verify E-commerce product/category items if applicable.
- If item count appears well under 2,000 but the error persists, contact Webflow Support.
You're seeing the error "You've created all the items allowed by your Webflow CMS Hosting plan" even though you have only 104 items, well below the 2,000-item limit. This is not necessarily a bug, but it may be due to other factors.
1. Check the CMS Item Count Across All Collections
- The 2,000-item limit applies to all CMS items, across all collections, including archived and draft items.
- Go to CMS Collections panel, manually count or look at item counts for each collection.
- Include items in:
- Published state
- Drafts
- Archived
- Staged for publish
2. Verify Item Count in Project Settings
- Go to Project Settings → Hosting tab → CMS section.
- Webflow shows a total CMS Item Usage bar.
- If it shows 2,000/2,000 used, then the system is identifying all usable CMS slots as filled.
3. Check for Deleted Items Not Yet Removed
- Deleting a CMS item moves it to the Trash, but doesn't immediately free up space.
- Go to each CMS collection, click "Trash", and permanently delete trashed items to restore CMS space.
4. Hidden or Unused Collections
- Check for collections that are not actively being used but still store CMS items.
- Even if a collection isn’t connected to any page, its contents still count toward your total CMS item quota.
5. Collection Limits on E-commerce (if used)
- If you're using Webflow Ecommerce, product and category collections also count against your CMS limit.
- Each Product and Category counts as a CMS item.
6. Contact Webflow Support if the Dashboard Shows < 2,000
- If your Project Settings → Hosting tab shows far fewer than 2,000 items, but you're still getting this alert, Webflow may have a backend issue or metering error.
- In that case, contact Webflow Support with a screenshot of your item count.
Summary
This error is usually caused by CMS drafts, archived items, or trashed items not yet deleted, rather than a bug. Verify your total CMS item count in the Hosting tab and clean up unused or hidden items. If everything looks normal but the alert remains, contact Webflow Support directly.